Budimex is accelerating digitalisation. Contractors gain faster processes and payments

Digitization is no longer an option or a nice-to-have – it is a condition for competitiveness. Every contract requires digital agility. The mere presence of tools is not enough. What matters is their real use, adoption and impact on the pace of work, data quality and predictability of processes. This is how Budimex defines its digital transformation path today – not as the implementation of new applications, but as building a digital standard of work on contracts.

In practice, this means moving away from thinking about digitization as an IT project and moving to a model in which tools are supposed to really simplify cooperation with contractors, shorten the circulation of documents, speed up settlements and strengthen the financial liquidity of partners. Budimex says it directly: today it is no longer about “delivering the system”, but about monitoring, user support and change management.

The Construction Digitization Office as a center for coordinating changes

An important element of strengthening the digital transformation at Budimex is the establishment of the Construction Digitization Office – a unit responsible for setting the direction and priorities of digital activities in the organization. Its task is not only to initiate new solutions, but above all to focus on real improvement of the efficiency of business and production processes.

The office supports the conscious adoption of digital tools, takes care of their promotion and practical use on contracts. An important area of its activity is also the responsible promotion of solutions based on artificial intelligence, so that new technologies are implemented in a safe, useful and consistent way with the needs of the organization.

The unit also has a function integrating IT, innovation and cybersecurity initiatives. This ensures that digital activities are conducted in a coherent, structured and closely aligned manner with business objectives. The office provides substantive supervision over the implementation and development of solutions, ensuring that digitization is not a collection of distributed projects, but a permanent and scalable standard of work throughout the organization.

bxPartner – a digital hub for cooperation with contractors

The most tangible example of this approach is bxPartner – a platform that organizes key processes on the side of cooperation with contractors. This is where the functions related to contractor registration, pre-qualification, e-discount service, e-documents and reporting contractor employees for a contract are concentrated.

This is an important change, because in the construction industry, the pace of contract implementation depends not only on the work on the construction site, but also on the efficiency of administrative and financial processes. The less manual circulation, scattered files, phone appointments, and paper paths, the faster the entire project organism works. bxPartner organizes this reality and transfers it to a single, digital environment.

In 2025, there were already over 1400 contractors operating in the system. This shows that the solution is not a pilot, but a tool that has entered the everyday practice of cooperation. At the same time, the platform has become a natural place for further digitization of billing and document processes.

“Digitization in construction has ceased to be an addition to the process. Today it is a condition for its efficiency. That is why we do not focus on the implementation of the tools themselves, but on building a digital standard of work – one that actually works on the contract, organizes cooperation with contractors and gives teams greater predictability” – says Rafał Muła, Management Board Representative for. Digitalization, Director of the Construction  Digitization Office at Budimex SA.

Accelerated Payments – Technology That Supports Partner Liquidity

One of the strongest elements of the bxPartner platform are e-discounts, which is a digitally supported mechanism for early payments. This solution is much more important than purely administrative. From the counterparty’s point of view, it means faster access to funds, greater flexibility in managing receivables and improved liquidity. From the general contractor’s point of view, a more stable and operationally resilient chain of cooperation.

The scale of use of this solution is clear. In 2025, the number of e-discounts granted reached 2.5 thousand, and their share in the entire process was 96-97 percent. This shows that digital payment acceleration is not a margin, but a dominant channel of action in this area.

In practice, this means that digitalization begins to work not only for the sake of process efficiency, but also for the financial stability of partners. And in the construction industry, this is fundamental.

“Accelerating the payment of invoices for contractors is not only an improvement in the financial process, but also an element of responsible management of the entire contract implementation chain. We want our partners to have greater predictability of flows and to be able to release the funds needed to run their business faster,” adds Zbigniew Kamecki, Director of the Financial Management Office at Budimex SA.

Budimex develops modern solutions in cooperation with technological partners

Cashy is a fintech that supports large companies in liquidity management through solutions that enable early financing of invoices in the digital discount model. In the context of cooperation with SMEs, this is particularly important, as one of the key operational risks in the contract implementation chain remains the financial liquidity of subcontractors.

“A digital discount simplifies the decision to pay early on the part of the general contractor and transfers it to the contractor’s everyday work environment. Thanks to this, companies gain fast, transparent and convenient access to funds, without unnecessary formalities and without prolonging the settlement process” — Jakub Wrede, President of the Management Board of Cashy.

eDocuments and e-signature speed up the formal workflow

The second pillar of this change is the digital circulation of documents. In the construction industry, it is the documentation that very often determines the pace of action: from acceptance, through agreements, to final signatures. Any delay in the formal workflow can affect the rhythm of contract implementation, which is why the efficiency of document processes is becoming one of the key elements of effective project management.

In this context, the development of eDocuments and e-signatures at Budimex is of significant operational importance. Thousands of documents are already in digital circulation, and solutions such as e-signatures or e-documents allow you to significantly reduce the time of verification, acceptance and formal circulation of documentation. This means faster information flow, more efficient decision-making, and reduced downtime due to administrative processes.

This is not only a technical improvement, but a qualitative change in the way processes are conducted. Digital document circulation increases control over the status of cases, improves the transparency of activities, facilitates auditability and strengthens the security of the entire process. For an organization operating on such a large scale, it also means greater predictability and better coordination of work between teams, contracts and business partners.

Importantly, the development of digitization does not stop at the current stage. In the roadmap for 2026+, Budimex indicates m.in. further activities related to the integration of e-signatures, analytics of contractors and other tools supporting business processes.

“The most important test for digitalization is simple, whether people really use it and whether it makes them work faster. That is why we focus so heavily on adoption, monitoring and user support. The system alone is not enough — it must also really help,” adds Rafał Muła.

Digitalization doesn’t stop in the office

Budimex emphasizes that digitization is to work as close as possible to the construction site. This assumption also results in the development of bxInżynier, i.e. an environment supporting production processes on contracts. In 2025, there were 4 production modules operating there: OHS, TMB, EKP and SED. The system includes m.in. initial OHS training, briefings, QR codes, records of weighted deliveries, electronic machine work cards or transport of bituminous masses.

This is important because it shows that Budimex does not see digitalisation only as an administrative layer. The change is taking place in parallel in the area of cooperation with contractors, finances, documents and production itself. Only such consistency gives a real business effect.

Instead of “implementing and forgetting”

One of the most interesting elements of Budimex’s approach is that the company openly talks about changing the philosophy of implementation. The “here’s the system, train, good luck” model is giving way to a data-driven, supportive, and real-world tool utilization approach. In practice, this means monitoring adoptions, just-in-time activities instead of “spare” training, shorter and more frequent support formats, and stronger involvement of contract managers as ambassadors of change.

This approach well reflects the company’s broader ambition, where digitization is not to be a set of separate applications, but a standard of operation.

Digitization in practice – this is best seen in the data:

bxPartner: nearly 1.7 thousand. contractors in the system, which has already been used by over half a thousand partners with the solution of accelerated payments under e-discounts.
bxEngineer: the solution supports implementation processes on contracts, m.in. in the areas of occupational health and safety, work records and day-to-day organization of operational activities.
eDocuments: several thousand documents handled digitally, and the implemented solutions have made it possible to shorten the formal workflow by up to nearly 85 percent.

These are numbers that show that digitization at Budimex is no longer a declaration, but a process that works, scales and brings measurable results.

Digitization and local content – two pillars of efficient cooperation

Today, Budimex is building a model in which digitization supports the contract from many parties at the same time: it organizes the contractor’s entry into cooperation, speeds up settlements, strengthens liquidity, shortens the document path and moves subsequent processes to a more predictable, measurable environment. This is why bxPartner, e-discounts, eDocuments and other tools are worth reading not as separate projects, but as an element of one direction – building a digital standard of construction. And in the reality of today’s market, this standard is increasingly becoming a condition for competitiveness.

Digitalization works best when it supports real business relationships and strengthens day-to-day cooperation throughout the investment delivery chain. Therefore, it is equally important to build a strong base of local contractors and suppliers. It is the combination of efficient digital processes with local content that translates into greater flexibility, shorter response times and greater predictability of contract execution.

In this approach, digitization and local content complement each other. On the one hand, Budimex simplifies cooperation with contractors and speeds up processes, and on the other hand, it supports a model of operation based on close, long-term relationships with partners operating on local markets. Thanks to this, modernity is not an end in itself, but a tool that helps build a more resilient and effective collaboration ecosystem.